ADVANCE, OFFICE OF PRESIDENTIAL: Records, 1981-1989

SERIES I: ADMINISTRATION (6.7 l.ft., 19 boxes)

The material in this series reflects support activities for the office both in the field and at the White House. The material is divided into seven subseries as follows:

Subseries A: Correspondence and General Administration. This subseries contains chronological files for the office, general correspondence, parking assignments and White House passes, car rental and hotel invoices, word processing disks and documentation, facilities use, and the Advance Office Seminar material. It is loosely arranged in chronological order.

Subseries B: Financial. This subseries contains budget and travel expense information. It is arranged in chronological order.

Subseries C: Travel Authorizations. This subseries contains travel authorizations for Advance staff members for the period October 1982-1988. It is arranged chronologically.

Subseries D: Personnel. This subseries contains personnel assignment sheets, experience records, general personnel files, candidate files, resume files and two set of individual personnel folders. It is arranged in alphabetical order.

Subseries E: Photos. This subseries contains photo requests, photo lab order and some photographs. The actual photographs were transferred to audio-visual for storage. The material is arranged in an alphabetical/chronological order.

Subseries F: Forms and Signs. This subseries contains copies of all the forms and signs used by the Advance Office in the field.

Subseries G: Specimen Trip Cover Binders. This subseries contains samples of the bound covers used for trip books for various international trips.

SERIES II: EVENTS, 1981-1989 (28 l.ft.; 23 boxes)

The records in this series reflect the documentation gathered for the trip desk for activities taking place in the greater Washington, DC area involving the President. These include White House events, such as the Rose Garden, East Room, etc. White House international trip departure and return ceremonies are not included here, these are filed with the specific international trip. There are some exceptions to this filing system. The visit of Queen Elizabeth and Prince Philip to the United States in February-March 1983, also included a trip to the West Coast by the Reagans to host the British royals at the Reagan ranch. That material is included here. However, material regarding the visit of the Chinese premier in January 1984 is filed with the international trip to China later in 1984. The material is in chronological order.

SERIES III: DOMESTIC TRIPS, 1981-1989 (40 l.ft., 35 boxes)

The records in this series reflect the documentation gathered for the trip desk for all presidential travel outside the Washington, DC area within the United States. Included in this series are three trips to Mexican border cities: Tijuana (October 1982), La Paz (August 1983), and Mexicali (December 1985). All three of these trips were a part of more extensive domestic U.S. trip by the President. The material is in chronological order.

SERIES IV: SUMMITS OF INDUSTRIALIZED NATIONS (G-7), 1981-1988

(13 l.ft., 11 boxes)

The records in this series reflect the documentation gathered by the trip desk for all trip planning and travel to and from the G-7 economic summits, properly known as the Summits of Industrialized Nations. During the 1980s only seven countries were part of this group. The summits were held annually and rotated to a different country each time the event was convened. For the Reagan administration, the summits were held as follows: 1981 – Ottawa, Canada; 1982 – Versailles, France; 1983 – Williamsburg, VA; 1984 – London, England; 1985 – Bonn, West Germany; 1986 – Tokyo, Japan; 1987 – Venice, Italy; and 1988 – Toronto, Canada. We have included in this series all documentation of the side trips occurring both before and after the summits. Most famously this includes the 1984 trips to the Reagan “roots” in Ireland, and the trip to Normandy for the commemoration of the 40^th anniversary of D-Day. Reagan addressed the European Parliament in 1985 and in 1987 made the “Tear down this wall” speech as a side trip to Berlin from the Venice Summit. The material is arranged chronologically.

SERIES V: U.S./SOVIET SUMMITS, 1985-1988 (6.3 l.ft., 5 boxes)

The records in this series reflect the documentation gathered by the trip desk for all travel to and from the summits between President Reagan and General Secretary of the U.S.S.R., Mikail Gorbachev. Material also reflects pre-advance arrangements on choosing a meeting place, setting up accommodations for parties and social arrangements for the meetings. For additional material on the planning for these meetings, please see the James Hooley collection. There were four formal meetings of Reagan and Gorbachev during the Reagan administration held in: Geneva, Switzerland, November 1985, Reykjavik, Iceland, October 1986; Washington, D.C, December 1987, and Moscow, Russia, May 1988-June 1988. This material is arranged chronologically by meeting.

SERIES VI: INTERNATIONAL TRIPS, 1981-1988 (17.5 l.ft., 14 boxes)

The records in this series reflect the documentation gathered by the trip desk for all presidential trip planning and travel to and from international destinations not associated with US/Soviet Summits or G-7 Summits. The material is arranged chronologically.

SERIES VII: CANCELLED EVENTS/TRIPS, 1982-1988 (1 l.ft., 1 box)

The records in this series reflect documentation for the planning and travel of presidential events/trips which were later cancelled. The material is arranged chronologically.

SERIES VIII: SITE SURVEYS, 1982-1989 (2.5 l.ft., 2 boxes)

The records in this series reflect documentation of trips made by the Advance Office staff to various locations to establish the suitability of a particular area or site for a presidential event. Staff surveyed various locations and established local contacts for future use in case of a scheduled presidential event. The material is arranged alphabetically by state.

SERIES IX: SANTA BARBARA TRIP DESK, 1981-1988 (2.5 l.ft., 2 boxes)

The records in this series reflect documentation for planning and presidential trips to and from the President’s ranch in Santa Ynez, California and trips and events occurring while the President was at his ranch. Given the extended time President Reagan spent at his ranch during his presidency, it was more efficient to maintain a separate trip desk in Santa Barbara for these times. The material is arranged chronologically.

CONTAINER LIST

SERIES I: ADMINISTRATION

Subseries A: Correspondence and General Administration

OA 10779

Hooley Memos

Conway, Chron File

Chron File - Maralyn Elmore

Memos and Correspondence - O’Neill (Notebook)

[Correspondence - Leonard Cherson]

[Correspondence 1984-1986]

[Correspondence - 1988]

Correspondence

Master Copies - Administrative Memos

Volunteer Memo

Grey Terry [Administrative Contact Material] (Notebook)

Equipment and Privilege Requests

Parking

[Phone Lists]

Rolodex Master List

Miscellaneous

59-Month Economic Recovery Proposals Fall 1987 [I]

59-Month Economic Recovery Proposals Fall 1987 [II]

59 Month Events

Minority Business - 10/23/1987, Friday

[Presidential Schedule 01/24/1981-02/24/1981] (Notebook)

[Presidential Schedule 02/26/1981-03/20/1981] (Notebook)

Personal Schedule 1983

Travel

Car Rentals

OA 11359

National Hotel Information

1988 Christmas Card Lists

Administrative Equipment Support

WHCA Equipment for Inaugural

Facility Forms

Copier Procedures

[Administrative Procedures] (Notebook)

[FAX Instructions]

[Narrative Handling Procedure]

PROFS Manual (Notebook)

[Directions for Rolodex Use with Displaywriter]

[Advance Seminar Material]

Presidential Advance Seminar

Presidential Advance Seminar 09/20/1985-09/22/1985 (1)-(13)

Advance Seminar [Handbook Cover Master]

Reagan-Bush Anniversary Directory, December 1985

Travel Arrangements [September-November 1984] (Notebook)

Tami Kriner

Combined Federal Campaign

Combined Federal Campaign 1988

Campaign 1988 and GBFP(George Bush for President)

Central Files Inventory I

Central Files Inventory II

Central Files Printout

Advance Operations Manual (Master) (1)-(7)

Advance Team Operating Manual and Miscellaneous (1)-(5)

Manual Advance

[President's Schedule Manual] (Notebook)

White House Office Staff Manual, 1988 (Notebook)

Phone Book 1988 [Executive Office of the President]

26 Displaywriter Disks (Stored in Audio/Visual for Preservation - See Transfer Sheet

for Titles)

Displaywriter 4 5 1/4" System Disks and Documentation (See Archival Staff)

16 5 1/4" Floppy Disks (Stored in Audio/Visual for Preservation - See Transfer Sheet

for Titles)

4 5 1/4" Floppy Disks (Stored in Audio/Visual for Preservation - See Transfer Sheet

for Titles)

38 Wang Diskettes (Stored in Audio/Visual for Preservation - The Library is unable to

print these disks at this time)

67 Displaywriter Disks (Stored in Audio/Visual for Preservation)

[Diskette Contents - ADVANC 07/06/1988]

[Diskette Contents - SJS8]

Beta Casette - "Hands Across America" Performed by Voices of America 5:17 (Stored

in Audio/Visual for Preservation)

VHS Casette "Face to Face" (Concerns Soviet/American Relations) (Stored in

Audio/Visual for Preservation

VHS Casette "Going South" with Jack Nickolson (Stored in Audio/Visual for

Preservation

VHS Tape "The Jacksonville Story" VHS Master 1987-1988" (Stored in Audio/Visual

for Preservation

21 Wang Diskettes (Stored in Audio/Visual for preservation - See transfer sheet for list of

titles)

5 "Quiet Down Brand B" Diskettes (Appear to be Wang Software - Stored in

Audio/Visual for preservation)

1 BASF Brand 8" Diskette (Stored in Audio/Visual for preservation)

1984 Olympics "Thanks" Plaque

SERIES I: ADMINISTRATION

Subseries B: Financial

OA 11360

[Budget - FY 1983] (Notebook)

Budget Memos FY 1984-FY 1985

[Budget Memos July 1985-June 1986

Budget Letters- 1987

Budget Letters 1988

Finance File

Bill Henkel's Expenses (Notebook)

[Travel Expense FY 1981]

[Travel Expense Vouchers and Budget for 1st Quarter, FY 1983] (Notebook)

Paid Expense Vouchers July 1984- [Bakaly-Hatfield] (Notebook)

[Paid Expense Vouchers July 1984- Henkel-Terry] (Notebook)

OA 11361

Volunteer Advance Expenses August 1984-January 1985 A-L (Notebook)

Volunteer Advance Expenses August 1984-January 1985 M-Z (Notebook)

[Expense Vouchers 1985 A-G] (Notebook)

[Expense Vouchers 1985 H-O] (Notebook)

[Expense Vouchers 1985 P-Z] (Notebook)

OA 11362

[3" x 5" Expense Check Cards (by Place Name)]

State Department Expenses (Notebook)

[Travel Expense FY 1986 - I]

[Travel Expense FY 1986 - II]

SERIES I: ADMINISTRATION

Subseries C: Travel Authorizations

OA 11362 (Continued)

10/08/1982-09/26/1983 [Travel Authorizations] (Notebook)

10/07/1983-04/19/1984 [Travel Authorizations] (Notebook)

05/29/1984-09/05/1984 [Travel Authorizations] (Notebook)

09/01/1984-12/31/1984 Travel Authorizations [06/28/21985] (Notebook)

OA 11363

08/01/1985-05/08/1986 White House Travel Authorizations (Notebook)

06/05/1986 Pre-Advance with the French, Liberty Weekend 07/04/1986

06/16/1986 Pre-Advance Kennedy

06/17/1986-06/25/1986 Las Vegas

06/19/1986 Glassboro, NJ

06/24/1986-06/30/1986 Santa Barbara, CA

07/03/1986-07/05/1986 Liberty Weekend, Harbor Team

07/03/1986-07/05/1986 Pre-Advance for USS Iowa and Kennedy, Liberty Weekend

07/10/1986 Dothan, AL

07/16/1986 Miami, FL, Columbia, SC Pre-Advance

07/23/1986-07/24/1986 Miami, FL

07/23/1986 Dallas, TX

07/24/1986 Columbia, SC

08/04/1986 Springfield, IL Pre-Advance

08/12/1986 Springfield, IL

08/12/1986 Chicago, IL

08/16/1986-09/07/1986 Santa Barbara, CA, Part I

08/16/1986-09/08/1986 Santa Barbara and Los Angeles, CA

08/26/1986-08/29/1986 Los Angeles, CA, Part I

08/31/1986-09/08/1986 Los Angeles, CA, Part II

09/08/1986 Denver, CO

09/18/1986 Montgomery, AL

09/18/1986 New Orleans, LA

09/22/1986 NY, NY United Nations General Assembly

09/24/1986 Detroit, MI

09/24/1986 Omaha, NB

09/26/1986 NSA (National Security Agency, Fort Meade)

09/29/1986 Kansas City, MO

09/29/1986 Sioux Falls, SD

10/01/1986 Atlanta, GA

10/02/1986-10/13/1986 Iceland

10/08/1986 Atlanta, GA Political

10/08/1986 Raleigh, NC

10/15/1986 Baltimore, MD

10/17/1986 Grand Forks, ND

10/20/1986-10/29/1986 Columbus, GA

10/21/1986-10/29/1986 Birmingham, AL

10/21/1986-10/30/1986 Evansville, IN

10/21/1986-10/30/1986 Colorado Springs, CO

10/23/1986-10/30/1986 Rapid City, SD

10/23/1986 Milwaukee, WI

10/23/1986 Springfield, MO

10/23/1986-10/24/1986 Oklahoma City, OK

10/23/1986-11/01/1986 Spokane, WA

10/24/1986 Tampa, FL

10/28/1986 Charlotte, NC

10/28/1986-11/04/1986 Santa Barbara, CA

10/28/1986-11/04/1986 Los Angeles, CA, 1

10/29/1986-11/04/1986Andrew and T.C.' s (Evansville to LA)

10/30/1986 Reno, NV

10/31/1986 Twin Falls, ID

10/31/1986-11/04/1986 Las Vegas, NV

11/26/1986-11/30/1986 Thanksgiving [Santa Barbara]

12/23/1986-01/04/1987 Christmas [Los Angeles - Palm Springs]

03/27/1987 Columbia, MO

04/01/1987 Philadelphia, PA

04/05/1987 Canada

04/09/1987 Purdue, IN

04/12/1987 Los Angeles, CA

04/12/1987-04/20/1987 Santa Barbara, CA

05/03/1987 Ellis Island, NY

05/06/1987 York, PA

05/09/1987 Long Island, NY

05/10/1987 Tuskegee, AL

05/10//1985 Fayetteville, NC

05/12/1987 Chattanooga, TN

05/23/1987 Mayport, FL

06/03/1987-06/12/1987 Europe Summit: Europe Pre-Advance

06/03/1987-06/12/1987 Europe Summit: Venice

06/03/1987-06/12/1987 Europe Summit: Bonn

06/03/1987-06/12/1987 Europe Summit: Rome

06/03/1987-06/12/1987 Europe Summit: West Berlin

06/22/1987 Melbourne, FL

07/08/1987 New Britain, CT

07/13/1987 Indianapolis, IN

07/27/1987 Milwaukee, WS

08/09/1987 Topeka-Santa Barbara

08/13/1987 North Platte, NB

09/10/1987 Miami, FL

09/17/1987 Philadelphia, PA

09/21/1987 United Nations General Assembly

10/13/1987 Somerset, NJ

10/28/1987 West Point, NY

10/30/1987 Phoenix, AZ

11/24/1987 Denver, CO

Thanksgiving 1987 California (Santa Barbara/LA)

December 1987 California,

12/01/1987 Jacksonville, FL

12/15/1987 Toronto Survey

01/11/1988 Cleveland, OH

01/13/1988-01/15/1988 Mexico Survey

February 1988 California

02/02/1988-02/04/1988 Brussels Survey

02/08/1988 Durham

02/12/1988-02/13/1988 Mexico

02/24/1988-02/25/1988 Toronto Survey

03/01/1988-03/03/1988 Brussels

03/04/1988-03/13/1988 and 03/26/1988 Moscow Mission

03/19/1988 South Bend, IN

03/28/1988Richmond, VA

04/01/1988-04/10/1988 Santa Barbara

04/04/1988 Coto de Casa

04/07/1988-04/16/1988 Moscow: Pre-Advance

04/14/1988 West Springfield, MA

05/04/1988 Chicago, IL

05/06/1988 Charlottesville, Virginia

05/08/1988-06/02/1988 Moscow, USSR

05/09/1988-05/14/1988 Helsinki, Finland

05/09/1988-06/02/1988 Pre-Advance for Helsinki / London

05/17/1988 New London, Connecticut

05/20/1988-06/03/1988 London, England

06/17/1988 Canada

06/22/1988 Miami, FL

06/29/1988 Miami, FL

07/08/88 Cincinnati, OH

07/14/1988 Davenport, IA and Marion, IL

07/17/1988-07/24/1988 Santa Barbara

August 1988 Santa Barbara

August 1988 New Orleans, LA

08/16/1988 Orange County, CA

08/17/1988-08/28/1988 Los Angeles, CA

09/06/1988 Louisville, KY (08/30/1988-09/07/1988)

09/06/1988 Hastings, NE - 08/30/1988-09/07/1988

09/14/1988 St. Louis/Cape Girardeau - 09/07/1988-09/15/1988 Pre-Advance

OA 12798

09/22/1988-09/23/1988 Texas, Waco and Houston; Florida, Boca Raton - 09/14/1988-

09/24/1988 Pre-Advance

09/261988-09/27/1988 New York, NY - 09/18/1988-09/28/1988 Pre-Advance

09/30/88 Chicago, IL - 09/20/1988-09/30/1988 Pre-Advance

10/07/1988Detroit - 09/30/1988-10/08/1988 Pre-Advance

10/10/1988 Las Vegas

10/12/1988 New Jersey

10/12/1988 Philadelphia

10/19/1988 Ohio

10/21/1988 Kentucky/North Carolina

10/26/1988 Baltimore

10/27/1988 Springfield, MO/Little Rock, AR/San Diego, CA

10/27/1988 Berea, OH

10/30/1988 Los Angeles

10/31/1988-11/08/1988 Chicago/New Jersey/Michigan/Dallas

11/01/1988-11/02/1988 Orange County/San Bernardino, CA/Reno, NV/Milwaukee, WS

11/07/1988 Long Beach, CA and San Diego, CA

11/14/1988-11/22/1988 California

12/07/1988 New York

12/08/1988-12/16/1988 Charlottesville

Christmas 1988 California

01/13/1989 New York

09/07/1986-12/31/1986 Site Surveys

December 1986-October 1988 Site Surveys

12/01/1986-03/13/1987 Survey Missions

May 1987-November 1988 Rick Ahearn Travel

Various Forms with No Time to File [1988]

SERIES I: ADMINISTRATION

Subseries D: Personnel

OA 12798 (Continued)

Administrative Assistants

Past Assignment Sheets 1983-1984

[Staff Assignments, May 1986-January 1989] (Notebook)

Staff Assignments, 1987-1988 (Notebook)

January 1989 / Presidential Advance Staff